ai-operations-toolkit

AI Operations Toolkit

A suite of AI agents and operational frameworks for Chief of Staff functions, organizational intelligence, and executive operations.

Built and maintained by Ivana Zivkovic — Chief of Staff & AI Operations Strategist.

Agents

Agent	Purpose	File
Alex — Elite Recruiter	12-step resume tailoring, ATS optimization, cover letter, salary strategy, and interview prep	agents/elite-recruiter.md
Company Qualifier	Deep company intelligence before applying: funding, culture, AI maturity, fit assessment, go/no-go	agents/company-qualifier.md
Job Scout	Daily AI job intelligence report — matches roles against defined criteria and scores fit	github.com/ivanazivkovic011/job_scout
ATLAS Financial Intelligence System	Autonomous daily market briefings via email — Python, Claude API, RSS aggregation	github.com/ivanazivkovic011/atlas-financial-agent

Resume Builder

A production-grade, ATS-optimized resume generator built with Node.js and the docx package. Outputs a fully formatted, ATS-safe .docx file.

Design system: Calibri throughout, single column, standard bullets, named competency pillars, 0.75” margins, 2-page maximum.

ATS compliance: 95%+ target score, keyword audit built in, no tables, no images, no special characters.

View template

Case Studies

60% Overhead Reduction — Diocese of California

Recruited as interim EA during a historic 20-year episcopal leadership transition. Elevated to de facto Chief of Staff within 3 weeks. Delivered:

60% increase in executive strategic focus time through calendar architecture and anticipatory operations
40%+ increase in organizational engagement in 90 days using behavioral neuroscience frameworks, zero mandates
70% improvement in stakeholder satisfaction across city officials, nonprofit boards, and institutional partners
100% operational continuity through leadership transition with zero reputational disruptions

97% Retention — Wellness-Tech Platform (The Virtual Studio)

Co-founded and scaled a wellness-tech platform from zero over four years.

Bootstrapped to 250+ clients and 5,000+ classes delivered
97% client satisfaction and retention across the full tenure
60% reduction in administrative overhead through AI-assisted automation
$10,000+ raised for social causes in Year 1 through strategic event production

Frameworks

AI Operations Audit Framework (coming soon)
Executive Onboarding Playbook (coming soon)

Stack

Built using the Claude AI ecosystem. Agents are prompt-based and compatible with Claude.ai, Claude API, and any LLM with instruction-following capability.

Resume Builder requires Node.js and the docx npm package.

npm install docx
node agents/resume-builder-template.js

Usage

Each agent is self-contained with a setup section for client configuration. Replace [PLACEHOLDER] values with client-specific information before running.

Recommended workflow for job applications:

Run Job Scout to surface matching roles
Run Company Qualifier on target company
Run Elite Recruiter to build the full application package

Connect

LinkedIn | Portfolio